this option shouldn't be affecting these forwarded invitations because they are being forwarded to internal recipients. we want to keep this option enabled for when users actually are sending invitations to external recipients, and 2. This is not a solution however, because 1.
#Forwarding calendar invites in outlook Pc#
In Outlook on the PC of the user trying to forward the invitation, if we untick "When sending meeting requests outside of your organization, use the iCalendar format" in Options, then the meeting gets forwarded with its original formatting and works. The unit requires the invitation to be sent with its original formatting in order to join the meeting. The meeting cannot be joined from the conference unit as the invitation has been forwarded as plain text. They forward the email to the room mailbox of one of our Teams (MTR) conference units. Scenario: A user receives a Teams meeting invitation in their mailbox from an external sender. This means that the recipient must also use Outlook to open it.Hello, Our organisation is using Office 365 Exchange Online. Even though this can be done directly from the Appointment item that is left open after you forwarded the message, it is still an unnecessary extra step in this case and leaves a chance that the Appointment still remains in your own Calendar.Īnother reason why I prefer to use the “Forward as iCalendar” command is because it turns the Appointment into an ics-file instead of the msg-file format that is used with the regular Forward method. This also means that you’ll need to delete it from your Calendar again afterwards. The main difference between a normal Forward and the the “Forward as iCalendar” command is that you’ll need to save the item first before you can forward it.
You can do this very quickly by right clicking on the “Forward as iCalendar” command and choosing: Add to Quick Access Toolbar. Is this something that you need to do on a regular basis? Then you can skip the need to click on the dropdown button of the Forward button by adding the command to the Quick Access Toolbar (QA). You can Forward an Appointment as an iCalendar (ics) attachment without first needing to save the Appointment to your own Calendar.
The recipient can now simply double click on the ics-attachment to open the Appointment and has an opportunity to modify the contents before pressing “Save & Close” to add it to his own Calendar folder.
Luckily, there is another method by using the Forward button within a new Appointment, which comes quite close to having an “Appointment for Someone Else” command. I’ve seen people that are a bit more skilled in Outlook solve this by first creating the Appointment in their own Calendar, attach that item to an email and then delete the Appointment from their own Calendar after they’ve sent the email.Įven though this will solve it too, it is quite a lot of clicking back and forth and personally, I don’t like to “pollute” my own Calendar folder as I could forget cleaning up the temporary item afterwards. Unfortunately, Outlook doesn’t have an “Appointment for Someone Else” command as that would instantly solve your request. Is there any way I can send such Appointments by email without crating a whole lot of extra work for me? I also don’t have direct writing access to his Calendar as he doesn’t like to be “surprised” with new Appointments suddenly showing up in his Calendar. These aren’t Meetings with me so I don’t want to send him a Meeting Request as then they will also show on my own Calendar. I regularly take calls and make Appointments for my colleague and want to send these in such a way that he can directly add them to his Calendar.
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